Privacy Policy for Agile Brain

Effective Date: 04/05/2026

Website: https://agilebrain.co.uk

1. Introduction

Welcome to Agile Brain. We respect your privacy and are committed to protecting your personal data. This Privacy Policy informs you how we look after your personal data when you visit our website, use our e-learning platform, and engage with our neuroscience-based assessments.

2. The Data We Collect

We collect, use, and store different kinds of personal data about you:

  • Identity Data: Name, username, and profile pictures (if provided).
  • Contact Data: Email address and billing address.
  • Assessment & Learning Data: Your responses to “AgileBrain” exercises, emotional and cognitive scores, course progress, and certification records.
  • Technical Data: IP address, browser type and version, time zone setting, browser plug-in types, and operating system.
  • Interaction Data: Data from comments you leave on the site, including your user agent string for spam detection.

3. Special Category Data

Because our assessments measure emotional states and cognitive patterns, we treat your results with a high level of confidentiality. By participating in these assessments, you provide explicit consent for us to process this data for your professional and personal development.

4. How We Use Your Data

We use your data only when the law allows us to. Most commonly:

  • To Provide Services: Generating your assessment reports and managing your e-learning access.
  • Spam Detection: Visitor comments may be checked through an automated spam detection service.
  • Improvement: We may use anonymized, aggregated data to refine our neuroscience methodologies.
  • Support: Including your IP address in password reset emails for security verification.

5. Media & Content

  • Images: If you upload images to the website (e.g., profile pictures), you should avoid uploading images with embedded location data (EXIF GPS) included. Other visitors can download and extract this data.
  • Gravatar: An anonymized string created from your email address (a hash) may be provided to the Gravatar service to see if you are using it. Their privacy policy is available here: https://automattic.com/privacy/.

6. Embedded Content from Other Websites

Articles or courses on this site may include embedded content (e.g., videos, images). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that content.

7. Data Retention

  • Accounts: For users that register on our website, we store the personal information provided in their user profile indefinitely, or until the user requests deletion.
  • Comments: If you leave a comment, the comment and its metadata are retained indefinitely so we can recognize and approve follow-up comments automatically.
  • Assessment Results: We retain your assessment history to allow you to track your growth over time, unless you request its removal.

8. Your Rights (UK GDPR)

Under the UK Data Protection laws, you have the right to:

  • Request Access: Receive an exported file of the personal data we hold about you.
  • Request Erasure: Ask us to delete your personal data. This does not include data we are obliged to keep for administrative, legal, or security purposes.
  • Correction: Edit your personal information at any time via your user profile (except for your username).

9. Cookies

We use cookies to improve your experience.

  • Login: If you visit our login page, we set a temporary cookie (contains no personal data) to check if your browser accepts them.
  • Persistence: Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login persists for two weeks.
  • Comments: If you leave a comment, you may opt-in to saving your details in cookies for one year for your convenience.

10. Contact Us

For any data-related inquiries or to exercise your rights, please contact:

Data Protection Officer: get-in-touch@agilebrain.co.uk

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